Administrators: What’s In Your Time-Management Toolbox?

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Canter-c120x148Let’s face it, as administrators (and all educators for that matter) we have very limited time. Every second counts. So, how do we make the most of our time? This week alone, I have learned some very valuable resources administrators use to manage their time and I thought I’d share a few. More than that, I want to hear from YOU! What works? What doesn’t? This is a great time for those of you who have some strategies that work to help the rest of us fill our toolboxes.

Some strategies I have heard are…

One administrator uses an online stopwatch. She determines that she will work on discipline files for 20 minutes, already built into her day. She starts the online stopwatch and begins (of course, you could use a real stopwatch). When the stopwatch dings, she moves the discipline files aside and works on her next task. She said this helps her not get too bogged in one thing but still have time to devote to it.

I personally have become attached to my i-Products (iPad, iPhone). I set all my Outlook calendars to sync. I have personal and work calendars in both. Luckily, I can connect my iPad and iPhone to the wireless server in the building. I set my reminders at 15–30 minutes out so that I don’t miss appointments. I have found it to be very helpful.

One administrator does all of her discipline in the morning. Referrals to be considered the next day are due by 1:30 p.m. At 1:30 she begins reading her discipline referrals and determines if the student will serve time in the opportunity room or have another consequence. She e-mails the teachers to have those students report at 8:00 a.m., 8:05 a.m., etc., to speak and possibly plead their case. She is usually done with discipline by 8:30 a.m. or so. She also doesn’t allow “drive-by” discipline (students dropped off at her office) unless it is an extreme situation, such as a fight. She says this helps her keep up on discipline and get it done in a timely manner.

So, what ideas do you have? Please share so that we can all benefit.